Belchamp Walter Parish Council
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Belchamp Walter Parish Council

PC Meetings

This page contains both the minutes and agenda for the meetings of the Parish Council for the period of 2015 to present date. For copies of meetings prior to those dates please enquire with the Council Clerk as these are not in digital form.

2025 - Parish Council Minutes

  • 26 June 2025 - Presentation of PAC report on Mission Hut - 2nd opportunity for members of public to make further comment on Mission Hut planning application. Also Annual General Meeting, AGM (members of public were offered to stay)
  • 18 June 2025 - Joint PC/VHC meeting - no minutes taken by the PC, that is left to the VHC! - discussion about the Village Hall lease, MoU leading to Heads of Terms for a formal lease agreement between the owner and the lessee
  • Thursday 12 June 2025 - (draft minutes) - to discuss planning application regarding the Planning application 25/01110/FUL - Mission Hut - Proposed demolition of existing mission hut & erection of 1 No. residential dwelling. (MW, JM, RT, PS), (EP, CK, AH)
  • 27 May 2025 - Village Hall Lease - MoU
  • 18 February 2025 - regular meeting (JW, MW, PS, JM, CK, AH, RT) (EP, RS, IP)

2024 Minutes

  • 7 August 2024 - Extraordinary to discuss Local Plan and Village Hall Lease (JW, MW, PS, JM, RT), (EP, CK, AH)
  • 22 July 2024 - Extraordinary Mission Hut planning application (first application) - parishoners invited to express their views - decision was PC NOT TO COMMENT TO BDC.
  • Wednesday 31st January 2024 - first discussion about the Mission Hut. Descision to hold a village meeting should a planning application made.
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2023 Minutes

  • 20 June 2023 - Pond cleaning, Village Hall lease, ride-on mower for PC, road flooding
  • 20 June 2023 - Extra Ordinary Meeting - to discuss Planning Application at Clarks Farm - kennels and dog training - decision for PC to comment to BDC
  • 7 June 2023 - AGM
  • 7 June 2023 - Regular meeting following AGM
  • 1 March 2023 - Village Hall lease - Milleniun sign and pond cleaning - litter picking

2022 Minutes

  • November 2022 - Peter Scott new counsellor - Village bench installed - playing field removal of trees - discussion on dredging pond.
  • 9 June 2022 - AGM
  • 9 June 2022 - Regular meeting - Village bench - Playing field (replacement seats) - Pond (getting overgrown) - Village Hall lease - Bulbs

2021 - Minutes

  • 17 November 2021 - Proposal of PAC - Village Hall lease - Bulbs (collected from Braintree) - Village bench (to apply for grant) - Check URL for spaces
  • 20 October 2021 - PAC - Village Hall Gates - Grass cutting (£200 bonus) - Playing field (passed inspection - recommend new seats - extra goal posts) - Hopkins Farm Planning 21/02771/COUPA
  • 19 May 2021 - Barn at Puttocks End
  • 18 March 2021 - Zoom
  • 17 Feb 2021 - Zoom - Difib installed - Playing field fence - Bus shelter painted - Grass-cutting - Parish Paths - Speed Limit Sign discussion (CP recused from this)

2020 - Minutes

  • 18 Nov 2020 - Zoom - Defib - Village Hall Wall - Dog training classes (Ashcroft - Turner)
  • 8 Oct 2020 - Zoom
  • 26 Feb 2020 - Website migrated from EssexInfo to belchampwalterpc.uk - Defib paint stripper (too cold)
  • 16 Jan 2020 - Flooding in drainage ditch - Defib paint stripping - Village Hall wall (CK to follow-up with bricklayer)

2019 - Minutes

2018 Minutes

2017 Minutes

  • July 2017
  • 17 May 2017 - Cllr S Hogsbjerg appointed a deputy chair for 1 year - Village Hall title deeds with Land registry Greene and Greene inform that finalisation may take a few months - BT telephone box to be purchased - playing field funds released from restricted for playground equipment.
  • May 2017 Annual
  • 15 February 2017 - Community Public Access Defibrillator, Parking, VH heating and wiring, VH Greene and Greene.

2016 Minutes

2015 Minutes

  • 15 November 2015 - Parish Council Website was discussed and actioned - Cllr S Hogsbjerg to attend training session.
  • 15 July 2015 - Jane Chalker to be chair for 1 year - village hall wall repairs - potholes - playing field lease
  • 20 May 2015 - David Smith, Greenacres contracted to mow churchyard and village hall
  • 18 February 2015 - Village questionaire - Cllr. Tom OST (was not done)

2014 Minutes

  • 19 November 2014 - Jane Chalker appointed a councililor
  • 10 September 2014 - Village Hall and Playing Field signs - Parish Council Status Elected v’s Parish Meeting status - Localism act powers and constitutional issues (input from the community only occurs if something is contentious, such as planning or parking) - Questionaire proposed

Meeting minutes prior to September 2014 are available from the clerk to the Council.

Parish Council Agenda - Notices

2025 Agenda

  • Thursday, 26th June, 2025 - 2nd meeting where residents were informed that there was a meeting where the PAC report on the Mission Hut planning application would be discussed - Heads of Terms for the Village Hall lease.
  • 18 June 2025 - Joint Parish Council Village Hall Committee to discuss the Memorandum of Understanding. As this was a joint meeting there was no officially posted agenda and minutes. This entry is for historical record that the meeting took place. The result of the meeting was that the VHC would accept the MoU as presented by the PC with references to the VHC governing document removed and the Charity Commission ref number added.
  • 12 June 2025 - 1st meeting where members of public informed that there was a meeting to discuss the planning application for the Mission Hut.
  • 27 May 2025 - Village Hall lease - Grass Cutting - Telephone box/Defib light
  • 18 Feb 2025 - Village Hall lease = Overhanging vegetation

2024 Agenda

  • 29th October 2024 - Village Hall Lease - Overhanging Veg
  • 22 July 2024 - Extraordinary - Mission Hut Planning Application
  • 26th June 2024 - Regular Meeting - Village Hall Lease - Heads of Terms - Church Insurance - Playing field fence repair
  • 26th June 2024 - Annual General Meeting
  • 31st January 2024 - Planning Mission Hut - Village Hall Lease

2023 Agenda

2022 Agenda

2021 Agenda

2020 Agenda

2019 Agenda

2018 - Agenda

  • These may not be available

2017 - Agenda

2016 - Agenda

Webmaster Notes

Changes have been made to this page June 2025. The new templates for pages have been updated in line with some of the technical design.

Note to viewer: - This page is not complete. Due to the lack of visits to the Parish Council Website in general the webmaster has not been updating this page in a diligent manner. All current and upcoming meetings, minutes and agenda have been posted to the Home Page when they were current.

This page should serve as an archive of these meetings, draft and final versions will noted accordingly.

The change of banner text on the mobile display is really easy to implement. Just add the script to the header, the innerHTML id is already in the template for the page. Well, this page anyway! Otherwise the id="myheader" needs to be added to the hyoerlink in the banner.

Since starting this page I have added some CSS for the formatting of lists and the style="padding-bottom:10px;" can be removed.

Parish Council Minute Book

As far as is known there is a Minute Book that contains details of meetings prior to 2014. If you require information on Parish Council proceedings before that date please enquire with the council clerk.

Matters regarding the freehold of the Village Hall building are probably documented in these hard-copy documents. Although the Freehold was transferred to the Parish Council 22nd October 1998*) (this was when the documentation of the transaction were made) the discussion on what the relationship between the Parish Council (onwer/lessor) and the Village Hall Committee (lessee) should have been documented in this minute book.

The concepts of Custodial trustee and Management trustee may have been discussed at a date when the Village Hall was leased from its original owner (dated 9th December 1970 *). However, this related to the relationship when the hall was leased to the Parish Council and the Parish Council had agreed that the Village Hall Committee was responsible for the maintenance of the building and its day-to-day running.

* These dates were taken from the Village Hall Governing Document dated 26th September 2018. This corresponds to 20 years between the modification of the Governing Document and the transfer of the ownership and 48 years between the the modification of the Governing Document and the original lease. The year 2025 corresponds to 55 years from the original lease - things may have changed over this time!

Attendance

Parish Council meetings should be attended by as many councillors as possible. While there are unforseen reasons why councillors may be an apology for a meeting the scheduling of such meetings is made well in advance by the council clerk.

Worse is the non-attedance of a meeting without an apology. For this reason I have developed a key showing the attendance at all minuted meetings:

  • Present - (MW, JM, RT, PS) - meaning Martin Winter, Jan Munro, Richard Teverson and Peter Scot were in attendance
  • Apology - (EP, CK) - apologies received prior to the meeting.
  • No-Show - (TH) - Tony H did not attend even though he was emailed the agenda.

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